Minutes of a Meeting held in the Memorial Hall, Cranmore on the 14th May 2007 at 7.30pm
Present
Mr S Zorab. Chairman
Mrs B Edwards Parish Councillor
Mr R Payne “ (Acting Clerk for this meeting)
Mr A Price “
Mr P Treby Vice Chairman
Mrs L Walker Parish Councillor.
The Chairman opened the meeting at 0730pm and welcomed Mrs Lynn Walker as a Parish Councillor.
Item 1 – Election of Chairman and Vice Chairman.
Election of Chairman.
Mr P Treby was proposed by Richard Payne and seconded by Brenda Edwards there being no other nomination Mr Treby was duly elected chairman and took over from Mr Zorab.
Paul thanked Mr Zorab who then retired.
Election of Vice Chairman
Mrs B Edwards was proposed by Alan Price and seconded by Richard Payne there being no other nomination Mrs Edwards was duly elected.
Item 2 – Apologies for absence.
The Parish Clerk Mrs J Moore.
Item 3 – Declaration of Interest
There were no declarations of interest.
Item 4 – Minutes from the Meeting held on the 16th April 2007.
These were accepted as a true record along with those for 12 March 2007 and signed off by the Chairman Item 5 – Matters arising from the Minutes
a. A draft letter had been produced by the Clerk regarding dog fouling. This now had to be accepted by the Chairman.
Action. Chairman
b. The Chairman advised that the query raised by Barbara Denham with regard to the extensive works at Knightswood House, Withy Wood Lane had passed planning consent in 2005.
Action. Complete
c. The outgoing Chairman had written to Mendip DC regarding sign posting to West Cranmore and the roadside verges that had previously been used for allowing on coming traffic to pass in East Cranmore Lane.
Action. On Going
d. The grass cutting had now been undertaken.
Action. Complete
e. The outgoing Chairman had written to Ms Norman with regard to the confusion over the right hand turning into Torr Works when Travelling from Cranmore.
Action. On Going
f. The outgoing Chairman had reported that he had received an e-mail from Hastoe which he will forward to the new Chairman with regard to a meeting to take the planning of affordable housing on a stage further.
Action. On Going
g. SCC had been to inspect the damage caused by the badgers to the embankment adjacent to the road by the railway bridge. They reported that they did not think that they had undermined the road but had fenced off the affected area.
Action. Complete
h. Alan Price distributed, to the members of the PC, a guide to the archiving and handling of documents and correspondence.
Action. Complete
Item 6 – Open Meeting
Mr Ken Wagg advised the PC that they had not included as a standard item on the agenda the enforcement of the licence for Stotts Transport.
The Chairman apologised and said that it would be included.
Item 7 – Planning
a. New Applications
1. Application No. 009923/056
Proposal: Erection of Nursery block (DEL)
Location: All Hallows. Cranmore Somerset
Applicant All Hallows School
Application Type Full
There was concern expressed with regard to the additional traffic that would
be using East Cranmore Lane. Richard suggested that the Chairman write to the
Head Master advising him that we are pleased to support this application but would
he note our concerns with regard to the traffic in East Cranmore Lane and draw it to
the attention of the parents.
Action. Chairman
The PC recommended approval.
2. Application No. 119308/000
Proposal Single storey rear extension & garage conversion to
habitable room (DEL)
Location: Greenfields, West Cranmore Somerset.
Applicant Mr & Mrs Boston
Application Type Full
The PC recommended approval.
3. Application No.043189/009
Proposal Rebuilding of north wing, alterations and change of use
to residential (Country House) (DEL)
Location: Southill House, West Cranmore, Somerset.
Applicant Mr & Mrs Ellis
Application Type Full
The PC recommended approval.
4. Application No.043189/010
Proposal Rebuilding of north wing external & internal alterations to
main house, south wing & school house (DEL)
Location: Southill House, West Cranmore Somerset.
Applicant Mr & Mrs Ellis
Application Type LBC – Alter/extension
The PC recommended for approval.
b. Notified Planning Results
1. Application No 067974/007
Request for the change of use from a shop to residential use of Bay Tree, Cooks lane.
The PC noted that this had been approved despite their objections.
2. Application No 106444/003
Request to install a window in the rear elevation to new development adjacent to 1 Crane Cottages.
The PC noted that their objections had been upheld.
3. Application No 106444/004
Request to install an escape hatch in the North East elevation.
The PC noted that this had to go before the planning committee.
4. The PC also noted that there had been an amendment to the fixing of the tiles to a lean-to extension at All Hallows.
Item 8 – Vacancy for 6th Councillor.
As there had only been 5 nominations at the last election there was now a vacancy for a 6th councillor.
It was agreed that the normal notices would be displayed for 14 days on the notice boards and the post advertised in the Grapevine. Brenda agreed to speak with the editor of the Grapevine with a view to including the advertisement in the next issue.
Action. Vice Chairman
Item 9 – Village Hall contribution.
a. The PC agreed to a contribution of £100 being made to the Village Hall Committee as a donation towards heating and lighting.
b. It was also agreed that a donation of £500 would be made to St Bartholomew’s Church for the upkeep and maintenance of the graveyard.
Item 10 – Correspondence.
a. It was agreed that Lynn and Brenda should attend the intensive course for new councillors.
b. It was agreed that the Vice Chairman would attend the meeting with regard to SCC Unitary Proposals.
c. The PC agreed that they would obtain several copies of the guide for Dog Walkers and distribute them.
Action. Chairman
d. It was agreed to advertise the cheap Compost Bins in the Grapevine and to request some further brochures for the notice boards and for inclusion in the Community Groups “welcome pack”.
Action. Vice Chairman
e. The Vice Chairman agreed to seek the Village Hall Committee’s consent to the PC having a filing cabinet in the Jubilee Room.
Action. Vice Chairman
f. It was agreed that the PC would have a working day on the 14 July 2007 to sort out the paperwork.
Action. All
Item 11 – SALC
There were no items for discussion
Item 12 – Finance
a. The Chairman reported that he had managed to claim £1200 back in VAT returns.
b. The audit form is now complete and will be sent to the auditors on completion they will be open for inspection at 9 Mendip Gardens from the 14th June 2007 for 14 days between 0700 pm and 0900 pm.
Action. Chairman
c. The Chairman advised that he was in receipt of the insurance premium for this Financial Year. The PC agreed to him paying the £780.59 premium.
Action. Chairman
d. The Chairman reported that he was in receipt of the Clerks bill which included a claim for 10 hours overtime.
It was decided to discuss this outside of the meeting.
Item 13 – Jills Close
a. Alan Price reported that the culverts had now been removed.
b. Alan also reported that the new gate would be provided and installed within the next 4 weeks.
Dr Diana Reader advised that if we wished to store the old gate in her garden, as she realised that it was to be utilised at the Cricket Club, we were most welcome to do so.
Item 14 Clerks report
Nothing to report
Item 15 Chairman’s urgent matters for consideration.
The Chairman advised that he would be writing to the Cricket Club, the Sports Club, the Friendship Circle and the Community Group inviting them to give a report at the next meeting to be held on the 11 June 2007.
Action. Chairman
Date of next meeting 11 June 2007.
The meeting closed at 0830 pm.