Minutes of Meeting held in the Memorial Hall, Cranmore on the 11th June 2007 at 7.50pm
Present
Mr P Treby. Chairman
Mrs B Edwards Vice Chairman
Mr R Payne Parish Councillor (Acting Clerk for this meeting)
Mrs L Walker Parish Councillor.
The Chairman opened the meeting at 7.50pm.
Item 1 Apologies for absence.
Mr A Price Parish Councillor
Item 2 Declaration of Interest
There was only one declaration of interest and that was declared by the Chairman with regard to All Hallows School.
Item 3 Minutes from the Meeting held on the 14th May 2007.
Amendments
Item 12 Change 14th June 2007 to 30th June 2007.
The amendment was agreed and the Minutes were accepted as a true record and signed off by the Chairman.
Item 4 Matters arising from the Minutes
Item 5a. The letter regarding dog fouling was accepted.
Action. Complete
Item 5c. Nothing had been heard from Mendip DC regarding sign posting to West Cranmore and the roadside verges that had previously been used for allowing on coming traffic to pass in East Cranmore Lane.
Action. On Going
Item 5e. A copy of the letter from the outgoing Chairman to Ms Norman with regard to the confusion over the right hand turning into Torr Works when Travelling from Cranmore had not been received but it was assumed that it had been sent.
Action. Complete
Item 5f. The outgoing Chairman had reported that he had received an e-mail from Hastoe which he will forward to the new Chairman with regard to a meeting to take the planning of affordable housing on a stage further. This had not been received.
MD Councillor Gloria Cawood reported that Vaughan Lake of Hastoe Housing Associates had been unable to contact the Parish Chairman or the Clerk. (Clerks note: e-mail sent to Vaughan Lake advising him of the e-mail addresses and telephone numbers of the PC). She also reported that Hastoe had produced a revised feasibility scheme based on the parcel of land that was identified and preferred by the Parish Council. This had been passed to both Highways and MDC planning for comment and a copy passed to Phil Miller.
On receipt of comments back from these parties he would like to arrange a discussion with the Parish Chairman and or the members of the parish Council before agreeing the formal planning application for submission.
(Clerks note Meeting arranged for 2 July 2007 at 1600)
Action. On Going
b. Item 8 The notice for a vacancy for the Parish Council had been displayed for 14 days. This was included at item 9 of the agenda.
Action Complete
c. Item 10c The Chairman had obtained several copies of the guide for dog walkers and it was agreed that they would be available from the pub.
Action Complete
d. Item 10d An advert had been included in the Grapevine.
Action. Complete
e. Item 10e The Vice Chairman had spoken to Mr Brian Pike of the Village Hall Committee about the PC having a filing cabinet in the Jubilee Room. Brian agreed to raise it at the next meeting.
Action. Continuing
Item 5 Open Meeting
5a. Mr John Reakes reported that the stream that runs from the North side of the A361 to the south side was becoming blocked and needed cleaning out to stop any backing up into Dean.
Action. Richard Payne
5b. Mrs Gwenda Brocks raised the issue with the hedge to the east side of Cooks lane which had not been cut back by the owner. Mrs Cawood reported that she had spoken to the owner who advised that they could not cut it at the present time due to nesting birds but she would speak to
them again.
Action on going
5c. Mrs Christine Smith raised the issue of cutting the verges within the village. The Vice Chairman agreed to chase this up.
Action. Vice Chairman
5d.- Christine also raised the matter of the footpath in Martins Paddock which had been included on the plan for resurfacing some 8 years ago.
Action. Alan Price
5e.- Mr Mike Penery asked about the Pond Wall which was breaking up and the road dropping alongside the pond. Richard was able to report that Alan and he had discussed this matter and that Alan was treating this as a priority.
Action. Alan Price
Item 6 Planning
i. Application No: 059586/002
Proposal: Erection of two storey and single storey
extensions (DEL)
Location: Oakleigh Farm West Cranmore Shepton Mallet Somerset BA4 4QS
Applicant: Mr & Mrs F Wolland
Application Type: Full
The PC recommended this for approval.
ii. Application No: 009923/057
Proposal: Alterations to boundary wall in connection with the erection of a new nursery school block (DEL)
Location: All Hallows School
Applicant: The Governing Body
Application Type: LBC alter extend.
The PC recommended this for approval with a comment added regarding protecting the mature trees wherever possible.
iii. Application No: A11134/000
Proposal: Erection of two free-standing signs. (DEL)
Location: Torr Works East Cranmore Shepton Mallet Somerset BA4 4SQ
Applicant: Aggregate Industries
Application Type: Advertisement
The PC recommended this for approval.
b. Notified Planning Results
The PC noted that the following permissions had been granted.
i. Planning Ref No 119308/000 Single Storey rear extension and garage conversion at Greenfields.
ii. Planning Ref No 009923/056 Erection of Nursery Block at All Hallows School
iii Planning Ref No 043189/009 Rebuild of north wing at Southill House.
The PC were pleased to note that there recommendations to refuse the following application to build a dwelling in Waterlip had been upheld
iv Planning Ref No 118677/000
7. Enforcement.
Still nothing had been heard from MDC with regard to Stotts. The Chairman agreed to speak to MDC.
Action. Chairman
Mr Ken Wagg reported that there had now been 50 violations.
8. Parish Clerk.
The Chairman had received one application to date. It was agreed to interview this person on Tuesday 12 June 2007.
Action On Going
9. 6th Councillor.
Two applications had been received, one of whom could not attend the meetings on a Monday. It was agreed to interview both applicants.
Action On Going
10. Correspondence.
Correspondence received this month included.
1. Choice Based Letting (Rcvd 18 May 07)
Further notices had been requested for display around the village. One which had been received was displayed on the notice board.
Action. Complete
2. Draft letter re dog fouling
3. Complaint received by MDC re 32 Waterlip.
4. Weight limit on Roads
5. Ltr covering Model Code of Conduct 2007 No 1159
6. Ltr from Mendip Housing inviting delegates to a forum on affordable housing. (cost £50)
It was felt by the council that to charge £50 to attend this forum was extortionate and that they would not be sending a representative. Chairman to write stating that we would have liked to have attended but the cost was felt prohibitive.
Action. Chairman
7. Invitation to Mendip Central & East Neighbourhood Forum. 13 Jun 2007.
It was agreed that the Vice Chairman would represent the PC. Action. Vice Chairman
8. Parishes Information Bulletin.
9. Minutes of Torr Works Liaison Group held on 26 March 2007.
10. Notice of informal hearing into quarrying 26 Jun 2007
11. SALC
Correspondence received from SALC this month included.
1. Item of Interest for Clerks and Councillors.
2. Agenda for 4th June Meeting.
3. Postal Ballot for members of the Standards Committee.
The PC returned the postal vote for three candidates.
Action Complete
12. Finance
Whilst the PC was without a Clerk Lyn Walker had volunteered to take on this responsibility.
13. Parish Matters
1. Jills Close
a. At the last meeting Alan reported that Somerset Services of SCC were due to replace the gate within the next 14 days unfortunately he has been let down. Alan has contacted Somerset Services advising them that the gate was listed as a high risk and needed urgent attention.
b. Garth raised the issue of weeding around the trees.
Action Richard Payne
2. Recycling facility at ESR.
Following a complaint from a parishioner that the recycling facility was overflowing the Vice Chairman spoke to Cleanaway who have rectified the situation.
3. Damage to Telephone Kiosk.
It was reported by a parishioner that the telephone kiosk had a broken window and that ivy was growing in the kiosk. Richard spoke to BT who have now rectified the situation.
14. Chairmans urgent matters for consideration.
There were no urgent matters to be considered.
15. Date of Next Meeting.
Monday 9 July 2007 at 7.30pm
The meeting closed at 8.40pm