Minutes of Meeting held in the Memorial Hall, Cranmore on the 9th July 2007 at 7.30pm
Present
Mr P Treby. Chairman
Mrs B Edwards Vice Chairman
Mr R Payne Parish Councillor
Mr A Price Parish Councillor
Mrs L Walker Parish Councillor.
The Chairman opened the meeting at 7.30pm and welcomed Kate Gunby the new Parish Clerk and Mr Max Edgar the new co-opted councillor.
Item 1 – Apologies for absence.
Item 2 – Declaration of Interest
None
Item 3 – Minutes from the Meeting held on the 11th June 2007.
These were proposed by Brenda Edwards seconded by Lynn Walker and accepted as a true record of the meeting.
Item 4 – Matters arising from the Minutes
Item 4a (On going from May) Nothing had been heard from Mendip DC regarding sign posting to West Cranmore and the roadside verges that had previously been used for allowing on coming traffic to pass in East Cranmore Lane.
Action. On Going
Item 4b (On going from May)
Richard Payne reported that he had forwarded the names and telephone numbers to Vaughan Lake of Hastoe Housing. A meeting had been held on the 2 July 2007 with Vaughan Lake, Gloria Cawood and the Parish councillors. At this meeting Hastoe Housing presented their proposals which fell in with the Village Plan and it was agreed that these proposals would be presented at an open meeting in the near future. TBC.
Action. On Going
4e. (On going from May) – The Vice Chairman had spoken to Mr Brian Pike of the Village Hall Committee about the PC having a filing cabinet in the Jubilee Room. Brian agreed to raise it at the next meeting 01 August 2007, which Brenda will attend. It was agreed that a four drawer cabinet would best suit the requirements of the PC. The Chairman will obtain quotations for the cost of a four drawer filing cabinet and present these at the next meeting.
Action. Continuing
10. The Chairman had written and stated that he would liked to have attended but felt the price to be prohibitive.
Action. Complete
13. 1b. Richard reported that the trees were now well established and he felt that there was not the need to weed around them.
Action. Complete
Item 5 - Open Meeting
5a. Mr Ken Wag raised Traffic issues in the Tansy, Waterlip, Long Cross area. He advised that he had written a letter raising 4 specific issues:
The increased number of HGV’s travelling along this stretch
The overall increase in traffic volume
The speed at which vehicles are travelling
That there is no footpath
He requested support from the Parish Council.
The Chairman agreed he would liaise with Doulting Parish Council to gain additional advice and support regarding the introduction of Weight Limits or Access Only and report back.
Action. The Chairman
5b. The issue of Speedwatch was also raised. Doulting Speedwatch have previously visited the site and the numbers of Speeding Drivers were said to be huge. Richard Payne said he will arrange for a further visit.
Action. Richard Payne
Item 5c. – Richard Payne advised the meeting that he had reported the concerns of Mr John Reakes who had reported that the stream that runs from the North side of the A361 to the South side was becoming blocked and needed cleaning out to stop any backing up into Dean to SCC. The person who was dealing with this is Mr Tony Lee and the reference is 149112
Action. Richard Payne
5d. –The hedge to the east side of Cooks lane has still not been cut, along with a section of the verge that adjoins Cooks Lane and the A361. Gloria has been informed and the matter has been left with her to resolve.
Action. Ongoing
5e. –It was reported that the verges within the village had been cut. Richard Payne reported that he had reported that the verge adjacent to Piers Road and the A361 had been reported to SCC as in need of cutting as it was considered to be a safety hazard born out by a four car shunt at this junction. The reference number is 148513. (Clerks note – this has now been cut)
Action. Complete
5d.- It was acknowledged that Christine Smith had raised the matter of the footpath in Martins Paddock at the previous meeting which had been included on the plan for resurfacing some 8 years ago. Alan is still dealing with the matter and will advise further when he is able.
Action. Alan Price
5e.- It was acknowledged that Mr Mike Penery had asked previously about the Pond Wall which was breaking up and the road dropping alongside the pond. Richard was able to report that he had discussed this matter and that Alan was treating this as a priority.
Action. Alan Price
Item 6 - Planning
a,i. Aggregate Industries Limited – Section 73 Application to Vary Condition Number 5 attached to Planning Permission 101341/026 Forwarded to Somerset County Council.
This was noted by the Pc
a,ii. Application No: 102354/005
Proposal: Alterations to conservatory and garage (DEL)
Location: 32 Waterlip, Shepton Mallet, Somerset BA4 4RN
Applicant: Mr PC Harries
Application Type: Full
This was proposed by Richard Payne, seconded by Alam Price and approved by the councillors
a,iii. Application No: 102354/006
Proposal: Alterations to conservatory and garage (DEL)
Location: 32 Waterlip, Shepton Mallet, Somerset BA4 4RN
Applicant: Mr PC Harries
Application Type: LBC – alter/extend
This was proposed by Richard Payne, seconded by Alam Price and approved by the councillors
Notified Planning Results
6.b.i Erection of a dwelling on Land Adjacent to 1 Crane Cottages.
Approved by MDC. Planning reference number: 106444/001.
7. Enforcement.
The Chairman received a copy of a letter serving Stotts transport with a Notice limiting hours during which they can operate.
They have two months from the date of the letter to comply, or face fines of up to £1000.00 per vehicle
Action. Chairman
8. Parish Clerk.
The applicant had been interviewed and had been successful.
Miss Kate Gunby was now sitting at this table.
Action Complete
9. 6th Councillor.
Of the two applications one could not make a Monday evening therefore it had been decided to co-opt Mr Max Edgar onto the council
Action Complete
10. Correspondence.
Correspondence received this month included;
1. Planning applications for 31 Waterlip
2. Planning Permission for 1 Crane Cottgaes
3. Police report regarding crime statistics
4. Information about meeting Local Council Clerks
5. A favourable Report back from the Auditors, along with their Bill.
11. SALC
No Correspondence has been received.
12. Finance
Lyn Walker agreed to continue looking after the finance until the Clerk had got her feet under the table.
13. Parish Matters
a. Jills Close
Richard Payne has updated the LTC. The costs have increased. Brenda Edwards raised the possibility of Grants being available to assist with this. She will investigate and present her findings at the next meeting. At which time the following immediate needs will be discussed further.
Action Vice Chairman
i. At the last meeting Alan reported that Somerset Services of SCC were due to replace the gate within the next 14 days unfortunately he has been let down. Alan has contacted Somerset Services advising them that the gate was listed as a high risk and needed urgent attention. They came back and advised that it was not a standard size gate subsequently Alan has checked and believes that it is a standard size gate.
Action Alan Price
ii. 3 x Signs are required. The initial estimated cost of which is £437.00. Richard Payne agreed to produce the wording required on the signs and obtain comparison quotes which will be presented at the next meeting.
Action Richard Payne
iii. Richard advised the meeting that there was aneed to replace the safety surface around the play fort and the the estimated cost of this is £800.00. This is for a solution that meets the necessary safety requirements. The meeting agreed that this should proceed.
Action Richard Payne
b. Street Cleansing/Weed Cleaning
Underway in areas belonging to MDC, namely the area in front of the Garages and Parking Bays. Now on a 10 week cycle an increase on the previous 17 week cycle. Brenda Edwards agreed to post notices to residents who’s Car’s need moving to allow the maintenance work to place.
Action. Vice Chairman
14. Neighbourhood Forum.
Brenda Edwards provided a brief outline of the scheme.
It was decided that it was worth keeping in touch and a watching brief.
15. Chairman’s urgent matters for consideration.
There were no urgent matters to be considered.
16. Children and Youth Survey
Richard Payne presented the Survey he had produced. It was agreed the only amendments required were to add the names and addresses of the PC on the final page to assist Parishoners with their return. It will be distributed via The Grapevine and 210 copies will require printing.
The Chairman will arrange the printing. Brenda Edwards will talk to Brian about distribution.
Action. Chairman and Vice Chairman
17. Date of Next Meeting.
Monday 13 July 2007
Lyn Walker apologised in advance for her absence from this meeting.
18. The Contract of employment for the new Parish Clerk.
Aspects of a draft Contract were discussed. It was agreed to lengthen the probationary period in the final version.
The meeting closed at 9.00pm